In this course, you'll learn the skills you need for successful and profitable event management. The course focuses on the technical and financial aspects of event planning and execution, Adobe InDesign skills for creating compelling marketing materials, modern project management methods, and digital marketing topics.
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Certificates: Certificate "Event Manager"
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Additional Certificates: "Event management and digital event planning" certificate
Certificate in “Layout Design with Adobe InDesign and Acrobat Pro”
Certified Business Manager" certificate
Basic certificate in project management (GPM)® from PM-Zert
Digital Marketing" certificate -
Examination: Praxisbezogene Projektarbeiten mit Abschlusspräsentationen
Zertifizierung durch die PM-ZERT, Zertifizierungsstelle der GPM Deutsche Gesellschaft für Projektmanagement e. V.
Certified Business Manager:in -
Teaching Times: Full-timeMonday to Friday from 8:30 a.m. to 3:35 p.m. (in weeks with public holidays from 8:30 a.m. to 5:10 p.m.)
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Language of Instruction: German
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Duration: 20 Weeks
Event management and digital event planning
Fundamentals and Event Formats (approx. 1 day)
Tasks and Roles in Event Management
Distinguishing Between In-Person, Virtual, Hybrid, and Smart Events
Accessibility and Inclusion as Planning Criteria
Overview of AI Applications in Event Management
Fundamentals of Business Administration (approx. 2 days)
Event Financing and Budgeting
Business Processes in Accounting
Controlling, Sponsorship, Licensing
Legal Foundations (approx. 2.5 days)
Types of Contracts and Contractual Relationships, Drafting Contracts
Liability and Insurance
Laws, ordinances, and regulations; legal obligations of event organizers and venues
Fees and taxes in the events industry
Data Protection (GDPR) and the EU AI Act: Obligations and Limits on the Use of AI Systems
Event Planning and Concept Development (approx. 3.5 days)
Phases and Milestones in Event Management
Event Concept Development and Execution Using AI
Goals and Target Audiences
Agile Event Management
Designing a Supporting Program
Scheduling and Timing
Guest Management, Intercultural Aspects
Presentation and Facilitation
Event Logistics and Event Technology (approx. 4.5 days)
Logistical and technical planning for digital and in-person events
Tools and checklists for professional event organization
Collaboration with agencies, service providers, and staff
Execution, Event Day, Risk Management, and Crisis Communication
Social Responsibility and Sustainability
AI-powered event technology (registration/check-in systems, live streaming analytics, smart visitor guidance)
AI-powered performance measurement and sentiment analysis
Performance review and follow-up, as well as identification of opportunities for optimization
Marketing (approx. 1.5 days)
Market Analysis and Concept Development
Strategic and Operational Marketing
Online Marketing (SEM/SEO)
Fundamentals of Social Media Marketing
AI-Powered Content Marketing for Events
Event Management with MS Project (approx. 2 days)
Scheduling with MS Project
Resource Management: Labor, Materials, Costs
Project Monitoring: Target vs. Actual Comparison, Graphical Reports
Project work (approx. 3 days)
To consolidate the content learned
Presentation of the project results
Layout Design with Adobe InDesign and Acrobat Pro
Adobe InDesign CC – Layout, Typography, and Artificial Intelligence (approx. 10 days)
User Interface, Master Pages, Layout Grids
Smart Layout and Auto Style (AI), automatic design and text formatting
Typography, paragraph and character styles, variable fonts
Placing, adjusting, and cropping images and graphics
Style application
Tables, data merge, GREP styles
Hyperlinks, buttons, ePUB, web export
Accessible design and PDF/UA
Adobe Acrobat Pro - Publishing, accessibility and automation (approx. 5 days)
Acrobat Pro interface and tools
PDF types, export, preflight, comment function
AI-supported accessibility: tags, alternative texts, structure check
Color management, proof, transparency check
Batch processing, smart actions, cloud workflows
Security and digital signatures
Project work (approx. 5 days)
To consolidate the content learned
Presentation of the project results
Management and corporate planning
Management (approx. 1 day)
Hierarchy levels
Management methods
Planning horizons
Management functions
Management control loop
Management instruments
Objectives, methods and instruments of business plan preparation (approx. 3 days)
Basics of business plan preparation
Analysis and planning tools (SWOT analysis, scenario analysis, portfolio analysis,
creativity techniques)
Use of AI for brainstorming and structuring business models
AI-supported creation and revision of business plan components
Contract law (approx. 1 day)
Declarations of intent
Warranty and guarantee
Types of contract and their disruptions
Law on contractual defects (subsequent performance, withdrawal, purchase price reduction, compensation)
General terms and conditions (AGB)
Commercial and company law (approx. 1 day)
Types of merchants
company forms
Commercial practices
Special features of commercial law
Commercial register and publicity
Introduction to insolvency law
Project planning (approx. 0.5 days)
basics
Resource planning
Planning steps
Errors in project planning
Environment analysis (approx. 0.5 days)
Company analysis
Industry analysis
Location analysis
Competition analysis
Use of AI to support market and competition analyses
Marketing (approx. 3 days)
Market analysis and market segmentation
Basics of market research
Instruments of the marketing mix
Advertising and supporting instruments
Use of AI to develop marketing ideas and address target groups
AI-supported creation of marketing content
Financial planning (approx. 1 day)
Overview of
Instruments
Planning investment calculation (approx. 2 days)
Basics
Investment calculation methods
Limits and problems of capital budgeting methods
Key figures
Financial planning (approx. 1 day)
Basics
Equity and debt financing
External and internal financing
Key figures
Controlling (approx. 1 day)
Tasks and objectives of controlling
Areas of controlling
Controlling instruments
Project work, certification preparation and certification examination (approx. 5 days)
Project management
Artificial intelligence (AI) in project management (approx. 1 day)
Presentation of specific AI technologies
Recommendations for dealing with AI
Prompting in a professional context
Context skills (approx. 3 days)
Governance, structures and processes
Strategy
Power and interests
Personal and social skills (approx. 1 day)
Personal communication
Technical skills (approx. 10 days)
Project design
Agile project management
Organization, information and documentation
Opportunities and risks
Requirements and goals
Scope of services and deliverables
Process and deadlines
Stakeholders
Resources
Costs and financing
Planning and control
Project work, certification preparation and certification examination in project management (approx. 5 days)
By PM-ZERT, certification body of the GPM Deutsche Gesellschaft für Projektmanagement e. V.
Digital Marketing
Fundamentals of Marketing (approx. 2 days)
Market Research and Analysis
Target Audience Analysis, Customer Insights
AI-powered Market and Competitive Analysis
Limbic Map and Other Target Audience Analysis Models
Customer Experience (CX) and Customer Journey
4Ps (Product, Price, Place, Promotion)
Pricing and Sales Strategy
B2B and B2C
Communication Strategy and Channels
Digital Marketing and Content (approx. 5 days)
Marketing Formats and Media Advertising
Content Marketing, Storytelling
Content Production with Canva and AI Tools
Image, Text, and Presentation Creation
Content Management Systems (CMS)
SEO/SEA and GEO (Generative Engine Optimization)
Google Ads and Pay-Per-Click (PPC)
Mobile Marketing
Display, affiliate, and viral marketing
Retargeting and Remarketing
Social Media Marketing
Community Management and Editorial Planning
Email and Newsletter Marketing
Cross-Channel and Cross-Media: The Optimal Marketing Mix
AI-Powered Campaign Planning and Content Creation
Web Analytics, Data-Driven Marketing, and Social Media Monitoring (approx. 3 days)
Key Performance Indicator (KPI)
Monitoring Processes
Social Media Monitoring
Web Analytics
Google Analytics
Big Data, Smart Data, and Data-Driven Marketing
First-Party Data and Second-Party Data
Segmentation and Personalization
AI-powered Analysis of Marketing Data
Chatbots and Dialogue Design (approx. 1 day)
Rule-Based Chatbots and AI-Powered Chatbots
Dialogue Design, Tone, and User Guidance
Lead Generation and FAQ Scenarios
Chatbots in Customer Service and Marketing
Opportunities and Risks of AI Chatbots
Performance Measurement, Conversion Optimization, and Budgeting (approx. 4 days)
Metrics, Billing Models, and Key Performance Indicators
Buyer’s Journey, Customer Decision Funnel, AIDA Model, After-Sales
Landing Pages and Conversion Funnels
Fundamentals of Conversion Rate Optimization (CRO)
Methods and Tools for Usability Measurement and Optimization
4Rs (Recognition, Relevance, Reward, Relationship)
Budgeting for Digital Marketing Initiatives
An Overview of CAC, ROAS, and Customer Lifetime Value
Legal Framework (approx. 2 days)
Copyright, Personality Rights, and Rights of Use
Disclosure Requirements on the Internet
Trademark, Competition, and Freedom of Expression Law
Legal Limits on Unlawful Advertising
Data Protection in Digital Marketing
Legal Aspects of Using AI Tools
Attribution and Rights of Use for AI-Generated Content
Project work (approx. 3 days)
To consolidate the content learned
Presentation of the project results
Changes are possible, the course content is updated regularly.
After completing the course, you will be able to distinguish between different event formats and professionally plan, organize, and execute both digital and in-person events. The focus is on strategic planning, marketing, and the legal and sustainability aspects of event management. You will be familiar with the key AI applications in event management and will be able to use them thoughtfully and in compliance with the law. In addition, you’ll have a solid foundation in image editing and layout. You’ll be able to work with InDesign and Acrobat Pro and design appealing promotional materials. You’ll also master basic project management techniques and be able to apply them.
After completing the course, you’ll also be familiar with key digital marketing strategies, channels, and tools. You’ll be able to analyze target audiences, plan digital marketing initiatives, create content, and evaluate campaigns using appropriate metrics. Furthermore, you’ll be able to effectively use AI tools for research, analysis, content creation, campaign planning, and data evaluation, and critically assess their results. You’ll be familiar with terms and methods such as social media marketing, SEO/SEA, Google Ads, content marketing, email marketing, web analytics, AI in marketing, the 4Ps, and the 4Rs.
People in the events industry, as well as employees in marketing, communications, public relations, or the hotel, restaurant, and tourism sectors.
With organizational skills and specialist knowledge in the field of event management, you can find employment in numerous companies. Jobs in communication, marketing and event agencies are particularly suitable. However, you can also work successfully in the tourism industry and with trade fair, conference and congress agencies. The skills acquired here are also an advantage for some companies with event departments and for self-employment.
Your meaningful certificate provides a detailed insight into the qualifications you have acquired and improves your career prospects.
Didactic concept
Your lecturers are highly qualified both professionally and didactically and will teach you from the first to the last day (no self-study system).
You will learn in effective small groups. The courses usually consist of 6 to 25 participants. The general lessons are supplemented by numerous practical exercises in all course modules. The practice phase is an important part of the course, as it is during this time that you process what you have just learned and gain confidence and routine in its application. The final section of the course involves a project, a case study or a final exam.
Virtual classroom alfaview®
Lessons take place using modern alfaview® video technology - either from the comfort of your own home or at our premises at Bildungszentrum. The entire course can see each other face-to-face via alfaview®, communicate with each other in lip-sync voice quality and work on joint projects. Of course, you can also see and talk to your connected trainers live at any time and you will be taught by your lecturers in real time for the entire duration of the course. The lessons are not e-learning, but real live face-to-face lessons via video technology.
The courses at alfatraining are funded by Agentur für Arbeit and are certified in accordance with the AZAV approval regulation. When submitting a Bildungsgutscheinor Aktivierungs- und Vermittlungsgutschein, the entire course costs are usually covered by your funding body.
Funding is also possible via Europäischen Sozialfonds (ESF), Deutsche Rentenversicherung (DRV) or regional funding programs. As a regular soldier, you have the option of attending further training courses via Berufsförderungsdienst (BFD). Companies can also have their employees qualified via funding from Agentur für Arbeit (Qualifizierungschancengesetz).