Artificial intelligence (AI) in project management with digital working in the office with Microsoft 365
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Certificates: Certificate "Digital working in the office with Microsoft 365"
Certificate "Artificial intelligence (AI) in project management" -
Examination: Praxisbezogene Projektarbeiten mit Abschlusspräsentationen
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Teaching Times: Full-timeMonday to Friday from 8:30 a.m. to 3:35 p.m. (in weeks with public holidays from 8:30 a.m. to 5:10 p.m.)
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Language of Instruction: German
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Duration: 6 Weeks
Digital working in the office with Microsoft 365
Microsoft 365 at a glance (approx. 2 days)
Philosophy of a constantly changing application
New functionalities of the Microsoft 365 license
Device compatibility across Windows, IOS and Android
Differences between a service and a desktop app
Microsoft 365 in comparison with other cloud services
Data storage and transfer in relation to a cloud
Security and compliance functions (e.g. encryption of data)
Use of Microsoft 365 (approx. 2 days)
Services and local apps
User interface
Account management
Artificial intelligence (AI) in the work process
Presentation of specific AI technologies
and possible applications in the professional environment
Microsoft 365 Groups (approx. 1 day)
Groups as a central instance in Microsoft 365
Importance of Microsoft 365 groups for collaboration
Creating private and public groups
Shared mailboxes and calendars
Consequences of deleting groups
OneDrive - Cloud storage space (approx. 2 days)
Functionality and data protection
Upload and synchronize local files
Share files and monitor changes
Further editing in online versions of Word, Excel and PowerPoint
Permanent backup: version history of files
OneNote - notebook in the cloud (approx. 2 days)
User interface and area of application
Personal notebooks
Share information about users and devices
Protecting sections with a password
Differences and similarities between online and installed versions
Synchronization of OneNote notebooks
SharePoint - engine of the application (approx. 2 days)
Benefits and functions
tools
Work environment
Team and communication websites
SharePoint content
Synchronize SharePoint libraries
Sharing SharePoint sites, libraries, files and lists for joint and simultaneous use
Teams - more than just meetings (approx. 2 days)
Corporate communication
Chats for the team
Creating and joining a team
Team administration
Planning meetings in teams
Convene meetings from Teams or Outlook
Use meeting tools (meeting notes, whiteboard)
Planner - planning ahead (approx. 2 days)
Small projects and plans
Monitoring and delegating tasks
Overview with board and diagrams
Overview - Other apps (approx. 2 days)
Extend Microsoft 365 with Visio and Project
Whiteboard - digital drawing board in the cloud
Power Automate - Workflow
Project work (approx. 3 days)
To consolidate the content learned
Presentation of the project results
Artificial intelligence (AI) in project management
Basics of artificial intelligence (approx. 1 day)
Areas of application of AI in project management
Legal foundations, opportunities and risks (approx. 0.5 days)
Copyright, right of use, data protection, GDPR, EU AI Act.
Benefits, risks and ethical issues (e.g. bias, hallucinations and the importance of data in PM)
Possible applications of AI in project management (approx. 3.5 days)
Overview of AI tools for project management
Development of new project ideas
Use of ChatGPT in project management
AI trends in project management
Use cases and possible applications of AI in project management
Resource planning and optimization, automated time planning and scheduling, milestone planning
AI-supported project communication and agile integration
Big data analysis, risk management, risk analysis and forecasting
Prompting for project managers (approx. 1 day)
The right communication with AI for even better output
Change management and AI integration (approx. 1 day)
Strategies for the introduction of AI in project management
Supporting change communication with AI - developing a change management plan with the help of AI
Successful and sustainable implementation of AI strategies in PM
Dealing with resistance and fears
Future trends and innovation (approx. 1 day)
Predictive analytics in project contexts
AI, IoT and emerging tech in PM - practical applications
The future of AI-supported project management
Project work (approx. 2 days)
To consolidate the content learned
Presentation of the project results
Changes are possible. The course content is updated regularly.
In this course, you will learn how to use Microsoft 365 and the associated apps. You will understand the connections and possibilities of working in the cloud, including data storage, security and data protection. You can decide which tasks you can complete online and for which functions the familiar installed Office applications are better suited. You will learn how to collaborate effectively in groups, create team meetings and use the many possibilities of MS Teams. In addition, you will be able to manage small projects with Microsoft Planner and understand the integration of various Microsoft 365 services.
You are also familiar with the possible uses of AI in project management and can plan resources, plan communication and analyze trends. You can make work processes more efficient with tools such as ClickUp. You are familiar with effective prompt engineering with ChatGPT and Copilot Chat.
The course is aimed at anyone who would like to use AI in project management, e.g. prospective and experienced project managers as well as specialists and managers involved in projects.
Up-to-date Office skills and know-how with cloud applications enable you to work efficiently in your professional life and are in demand at companies in all industries.
Additional know-how in artificial intelligence (AI) helps you as a specialist and manager to advance companies in the digital transformation and to use AI as a tool to improve efficiency, decision-making and innovative strength.
Your meaningful certificate provides a detailed insight into the qualifications you have acquired and improves your career prospects.
Didactic concept
Your lecturers are highly qualified both professionally and didactically and will teach you from the first to the last day (no self-study system).
You will learn in effective small groups. The courses usually consist of 6 to 25 participants. The general lessons are supplemented by numerous practical exercises in all course modules. The practice phase is an important part of the course, as it is during this time that you process what you have just learned and gain confidence and routine in its application. The final section of the course involves a project, a case study or a final exam.
Virtual classroom alfaview®
Lessons take place using modern alfaview® video technology - either from the comfort of your own home or at our premises at Bildungszentrum. The entire course can see each other face-to-face via alfaview®, communicate with each other in lip-sync voice quality and work on joint projects. Of course, you can also see and talk to your connected trainers live at any time and you will be taught by your lecturers in real time for the entire duration of the course. The lessons are not e-learning, but real live face-to-face lessons via video technology.
The courses at alfatraining are funded by Agentur für Arbeit and are certified in accordance with the AZAV approval regulation. When submitting a Bildungsgutscheinor Aktivierungs- und Vermittlungsgutschein, the entire course costs are usually covered by your funding body.
Funding is also possible via Europäischen Sozialfonds (ESF), Deutsche Rentenversicherung (DRV) or regional funding programs. As a regular soldier, you have the option of attending further training courses via Berufsförderungsdienst (BFD). Companies can also have their employees qualified via funding from Agentur für Arbeit (Qualifizierungschancengesetz).