Fundamentals of human resources management, accounting, employee lifecycle and digital office
You’ll first gain a basic understanding of document management, data protection, file sharing, email, search engines, and passwords, and upon completion, you’ll receive the “Digital Competence Certificate”—a meaningful credential demonstrating your knowledge of digital office work. Furthermore, you’ll be systematically introduced to the fundamental skills required for human resources, bookkeeping, and accounting processes. Finally, you’ll also learn in detail how artificial intelligence (AI) is used specifically in the field of human resources.
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Certificates: "Driving license for digital competence" certificate
Certificate "Fundamentals of Human Resources Management"
Certificate "Fundamentals of Accounting"
"Employee Lifecycle" Certificate -
Examination: Praxisbezogene Projektarbeiten mit Abschlusspräsentationen
Führerschein für digitale Kompetenz -
Teaching Times: Full-timeMonday to Friday from 8:30 a.m. to 3:35 p.m. (in weeks with public holidays from 8:30 a.m. to 5:10 p.m.)
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Language of Instruction: German
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Duration: 13 Weeks
Digital office
Digital office (full-time 3.5 days/part-time 7 days)
Modern correspondence
Commercial correspondence according to DIN 5008
Preparation of telephone calls
Template design and form letters
Digital document management and document management systems (DMS)
Data protection and legal principles
Digital collaboration, digital processes and hybrid working environments
Phishing emails and spam filters
Email, voice messages and messenger services in a professional context
Using search engines effectively and filtering search results
Digital transactions and responsible use of online services
File sharing - synchronizing, sharing and accessing files
Creating and managing passwords securely, two-factor authentication
AI in digital correspondence, e.g. for text drafts, rewording, correction support
Practical project work and exam: Driving license for digital competence (full-time 1.5 days/part-time 3 days)
Fundamentals of human resources management
Fundamentals of Human Resources Management and Digitalization (approx. 3 days)
Roles, Objectives, and Importance of Human Resources Management in a Company
Structure and Organization of Human Resources
Human Resources Information and Statistics
Diversity Management in the HR Context
Digitalization and AI in Human Resources
Human Resources Management (approx. 5 days)
Tasks and Process Structures
Human Resources Management Tools
Digital and AI-powered HR information systems (e.g., chatbots or self-service portals)
Data Protection in Human Resources
Fundamentals of Labor Law (Types of Contracts, Rights and Obligations of Employers and Employees, Protected Rights)
Workforce Planning/Recruitment (approx. 4 days)
Objectives, Tasks, and Tools of Workforce Planning
Human Resources Management in Small and Medium-Sized Enterprises
Determining Staffing Needs and Staff Deployment
Candidate Management, Job Profiles, and Evaluation of Application Materials
Online Recruiting and the Candidate Journey
Job Interviews/Selection Processes
Hiring New Employees
Human Resources Development (approx. 2 days)
Significance and Objectives of Human Resources Development
Integrating Employee Development into Corporate Goals and HR Strategy
Performance Appraisals as the Basis for Employee Development Measures
Development Tools
Overview of digital learning offerings and AI-powered professional development tools
Employee Compensation (approx. 3 days)
Personnel Costs as a Key Performance Indicator in the Company
Overview of Forms of Compensation
Basics of Social Security and Payroll Tax
Gross-to-Net Logic, Non-Cash Compensation
Structure and Components of a Payroll Statement
Current Overview of Pay Transparency
Project work (approx. 3 days)
To consolidate the content learned
Presentation of the project results
Accounting basics
Fundamentals of Accounting (Full-time: approx. 2.5 days / Part-time: approx. 5 days)
Legal Foundations
Inventory, Fixed Assets, Balance Sheet
Document Organization
General Ledger, Ledger, Subsidiary Ledgers
Chart of Accounts and Account Plan
Overview of IKR and SKR and Key Differences
Functions and Structure of the Chart of Accounts
Artificial intelligence (AI) in accounting (full-time approx. 0.5 days/part-time approx. 1 day)
AI as a digital assistant in commercial processes
Possible applications and limits of AI in accounting
Posting to inventory and profit and loss accounts (full-time approx. 5 days/part-time approx. 10 days)
Effects of inventory changes and business transactions on balance sheet items
Breakdown of the balance sheet into balance sheet accounts
Posting business transactions and closing balance sheet accounts
Simple and compound posting record
Opening and closing balance sheet account
Expenses and income
Profit and loss account as closing account of the profit and loss accounts
Introduction to the depreciation of depreciable assets (full-time approx. 0.5 days/part-time approx. 1 day)
Causes, effects, calculation and posting of depreciation
Effects on P&L and annual profit
Value added tax on purchases and sales (full-time approx. 1 day/part-time approx. 2 days)
Nature of sales tax (value added tax)
Value added tax as a transitory item
Accounting for sales tax and input tax
Private withdrawals and deposits (full-time approx. 1 day/part-time approx. 2 days)
Private withdrawals and private deposits at a glance
Postings via the private account
Closing the private account
Procurement and sales bookings (full-time approx. 3 days/part-time approx. 6 days)
Merchandise
Procurement costs, distribution costs
Returns, credit notes
Rebates, discounts and bonuses
Posting of selected business transactions (full-time approx. 2 days/part-time approx. 4 days)
Basics of open item accounting
Postings in the personnel area
Postings in the tangible assets area
Postings in the tax area
Year-end closing (full-time approx. 1.5 days/part-time approx. 3 days)
Preparatory closing entries
Posting inventory differences
Accrual of expenses and income
Project work (full-time approx. 3 days/part-time approx. 6 days)
To consolidate the content learned
Presentation of the project results
Employee Lifecycle - Artificial intelligence (AI) in human resources
Basics of the employee lifecycle (approx. 2 days)
Employee lifecycle as a process map (HR use cases, potential benefits, limits)
Dos/don`ts (human-in-the-loop, quality)
Basic AI terms: Model types (LLMs, classic ML), hallucinations, prompting basics
Change management for AI implementation
Legal basis (approx. 2 days)
EU AI Act (risk classes, high-risk obligations, emotion/biometric analysis)
AI literacy/training obligation
GDPR (purpose limitation, transparency, Art. 22)
DPIA and co-determination (BetrVG)
AI governance and operating model
Personnel planning and analysis (approx. 3 days)
Forecasts for personnel requirements
Data-driven HR, predictive analytics, people analytics
Workforce and skill planning
Analysis of fluctuation and early indicators
Bias monitoring in HR
AI in recruiting (approx. 5 days)
Landing pages, search engine optimization and social media in recruiting
Active sourcing and outreach with AI
Skills-based hiring (market trend and reality check)
Creating job advertisements with AI
AI-supported screening of CVs
Chatbots and video interviews
AI in personnel development (approx. 4 days)
Automated onboarding processes
Skill gap analyses
Further training offers and learning paths with AI
Creating employee appraisal guidelines
Employee satisfaction/employee retention
Impact measurement
AI in offboarding (approx. 1 day)
Offboarding processes (handover, knowledge backup, automation)
Creating AI-supported job references
Project work (approx. 3 days)
To consolidate the content learned
Presentation of the project results
Changes are possible, the course content is updated regularly.
After completing this course, you’ll have a solid understanding of all key areas of human resources management. You’ll understand how modern HR works—from personnel administration and labor law to workforce planning and recruiting, all the way to employee development and compensation. At the same time, you’ll learn how digitalization and artificial intelligence (AI) are transforming the field of human resources.
The course then provides an introduction to bookkeeping. You will master the competent handling of accounting processes. Everything is considered and explained in a practical way and in the context of the overall business operations of a company.
In addition, you have in-depth knowledge of the practical use of AI in the HR context along the entire employee lifecycle. You will be able to select suitable AI tools and procedures, apply reliable prompt and quality standards and create typical HR artefacts with AI support (e.g. job advertisements).
With the "Driver's License for Digital Competence", you acquire meaningful proof of your current knowledge in digital office work.
The course is also aimed at people with little or outdated commercial knowledge who want to reorient themselves in the field of accounting or refresh their accounting knowledge.
Employees with a sound basic knowledge of accounting and human resources are indispensable in today's working world and are in demand across all industries at companies of all sizes.
Your additional knowledge of artificial intelligence (AI) in the central areas of HR will open up a wide range of career opportunities in HR and make you an important pillar for successful and future-oriented HR work.
Your meaningful certificate provides a detailed insight into the qualifications you have acquired and improves your career prospects.
Didactic concept
Your lecturers are highly qualified both professionally and didactically and will teach you from the first to the last day (no self-study system).
You will learn in effective small groups. The courses usually consist of 6 to 25 participants. The general lessons are supplemented by numerous practical exercises in all course modules. The practice phase is an important part of the course, as it is during this time that you process what you have just learned and gain confidence and routine in its application. The final section of the course involves a project, a case study or a final exam.
Virtual classroom alfaview®
Lessons take place using modern alfaview® video technology - either from the comfort of your own home or at our premises at Bildungszentrum. The entire course can see each other face-to-face via alfaview®, communicate with each other in lip-sync voice quality and work on joint projects. Of course, you can also see and talk to your connected trainers live at any time and you will be taught by your lecturers in real time for the entire duration of the course. The lessons are not e-learning, but real live face-to-face lessons via video technology.
The courses at alfatraining are funded by Agentur für Arbeit and are certified in accordance with the AZAV approval regulation. When submitting a Bildungsgutscheinor Aktivierungs- und Vermittlungsgutschein, the entire course costs are usually covered by your funding body.
Funding is also possible via Europäischen Sozialfonds (ESF), Deutsche Rentenversicherung (DRV) or regional funding programs. As a regular soldier, you have the option of attending further training courses via Berufsförderungsdienst (BFD). Companies can also have their employees qualified via funding from Agentur für Arbeit (Qualifizierungschancengesetz).