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Certificates: Certificate "Office organization"
"Driving license for digital competence" certificate
Certificate "Fundamentals of Accounting" -
Examination: Praxisbezogene Projektarbeiten mit Abschlusspräsentationen
Führerschein für digitale Kompetenz -
Teaching Times: Full-timeMonday to Friday from 8:30 a.m. to 3:35 p.m. (in weeks with public holidays from 8:30 a.m. to 5:10 p.m.)
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Language of Instruction: German
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Duration: 8 Weeks
Office organization
Office working environment (full-time approx. 4 days/part-time approx. 8 days)
Workplace organization
Video conferencing
Preparing presentations
Time and self-management
Setting priorities
Mail processing
Organization of appointments (full-time approx. 3 days/part-time approx. 6 days)
Planning appointments and meetings with MS Outlook
Event planning, business trip planning
Artificial intelligence (AI) in the work process
Presentation of specific AI technologies
and possible applications in the professional environment
Business management basics for office professions (full-time approx. 5 days/part-time approx. 10 days)
Fundamentals of business management, forms of business, objectives, management
Organizational structure in companies/organizational charts
Management styles and techniques
Agendas/protocols
Fundamentals of accounting, offer and order management
Project work (full-time approx. 3 days/part-time approx. 6 days)
To consolidate the content learned
Presentation of the project results
Digital office (full-time approx. 3.5 days/part-time approx. 7 days)
Modern letter style, commercial correspondence, DIN 5008
Preparation of telephone calls
Template design, serial letters
Document management - digital and analog
Data protection, laws
Digitalization/digital transformation and working world 4.0
Phishing emails and spam filters
Email, voice messages, messenger services
Using search engines and applying filters
Online banking, online orders
File sharing - synchronizing, sharing and accessing files
Creating and changing passwords securely (two-factor authentication)
Practical project work and exam: Driving license for digital competence (full-time approx. 1.5 days/part-time approx. 3 days)
Accounting basics
Accounting basics (full-time approx. 2.5 days/part-time approx. 5 days)
Legal basics
Inventory, stocktaking, balance sheet
Document organization
Land register, general ledger, sub-ledgers
Chart of accounts and chart of accounts
Tasks and structure of the chart of accounts
Artificial intelligence (AI) in accounting (full-time approx. 0.5 days/part-time approx. 1 day)
AI as a digital assistant in commercial processes
Possible applications and limits of AI in accounting
Posting to inventory and profit and loss accounts (full-time approx. 5 days/part-time approx. 10 days)
Effects of inventory changes and business transactions on balance sheet items
Breakdown of the balance sheet into balance sheet accounts
Posting business transactions and closing balance sheet accounts
Simple and compound posting record
Opening and closing balance sheet account
Expenses and income
Profit and loss account as closing account of the profit and loss accounts
Introduction to the depreciation of depreciable assets (full-time approx. 0.5 days/part-time approx. 1 day)
Causes, effects, calculation and posting of depreciation
Effects on P&L and annual profit
Value added tax on purchases and sales (full-time approx. 1 day/part-time approx. 2 days)
Nature of sales tax (value added tax)
Value added tax as a transitory item
Accounting for sales tax and input tax
Private withdrawals and deposits (full-time approx. 1 day/part-time approx. 2 days)
Private withdrawals and private deposits at a glance
Postings via the private account
Closing the private account
Procurement and sales bookings (full-time approx. 3 days/part-time approx. 6 days)
Merchandise
Procurement costs, distribution costs
Returns, credit notes
Rebates, discounts and bonuses
Posting of selected business transactions (full-time approx. 2 days/part-time approx. 4 days)
Basics of open item accounting
Postings in the personnel area
Postings in the tangible assets area
Postings in the tax area
Year-end closing (full-time approx. 1.5 days/part-time approx. 3 days)
Preparatory closing entries
Posting inventory differences
Accrual of expenses and income
Project work (full-time approx. 3 days/part-time approx. 6 days)
To consolidate the content learned
Presentation of the project results
Changes are possible, the course content is updated regularly.
After the course, you will be familiar with office administration, have sound cross-sector knowledge of the professional workflow of an office and be proficient in modern communication techniques. You will be able to take on administrative and organizational tasks in the secretariat and administration and complete commercial work orders independently. In addition, you will acquire a "digital competence driver's license" as proof of your current knowledge of digital office work.
The course then provides an introduction to bookkeeping. You will master the competent handling of accounting processes. Everything is considered and explained in a practical way and in the context of the overall business operations of a company.
The course is aimed at anyone who would like to acquire or refresh their knowledge of administrative or organizational office processes.
Your additional new skills in the field of office assistance will open up commercial, administrative and organizational activities in secretariats and administrative offices, which are in demand in companies in almost all sectors of the economy.
In-depth knowledge of accounting will also improve your chances on the job market.
Your meaningful certificate provides a detailed insight into the qualifications you have acquired and improves your career prospects.
Didactic concept
Your lecturers are highly qualified both professionally and didactically and will teach you from the first to the last day (no self-study system).
You will learn in effective small groups. The courses usually consist of 6 to 25 participants. The general lessons are supplemented by numerous practical exercises in all course modules. The practice phase is an important part of the course, as it is during this time that you process what you have just learned and gain confidence and routine in its application. The final section of the course involves a project, a case study or a final exam.
Virtual classroom alfaview®
Lessons take place using modern alfaview® video technology - either from the comfort of your own home or at our premises at Bildungszentrum. The entire course can see each other face-to-face via alfaview®, communicate with each other in lip-sync voice quality and work on joint projects. Of course, you can also see and talk to your connected trainers live at any time and you will be taught by your lecturers in real time for the entire duration of the course. The lessons are not e-learning, but real live face-to-face lessons via video technology.
The courses at alfatraining are funded by Agentur für Arbeit and are certified in accordance with the AZAV approval regulation. When submitting a Bildungsgutscheinor Aktivierungs- und Vermittlungsgutschein, the entire course costs are usually covered by your funding body.
Funding is also possible via Europäischen Sozialfonds (ESF), Deutsche Rentenversicherung (DRV) or regional funding programs. As a regular soldier, you have the option of attending further training courses via Berufsförderungsdienst (BFD). Companies can also have their employees qualified via funding from Agentur für Arbeit (Qualifizierungschancengesetz).